Title:  Admin Assistant

Assist in managing day-to-day administrative tasks, including answering phone calls, responding to emails, and handling correspondence.

Schedule and coordinate meetings, appointments, and travel arrangements for employees and executives.

Prepare and distribute meeting agendas, minutes, and other relevant documents.

Maintain and update company calendars, ensuring accuracy and timely reminders.

Coordinate and arrange logistics for company events, conferences, and workshops.

Manage office supplies, inventory, and equipment, ensuring their availability and functionality.

Support the onboarding process for new employees, including preparing paperwork, conducting orientations, and arranging necessary resources.

Maintain and update employee records, including attendance, leave, and personal information.

Prepare and process invoices, expense reports, and purchase orders.

Assist in coordinating and tracking departmental budgets and expenses.

Conduct research and compile data for various reports and presentations.

Assist in maintaining confidentiality and handling sensitive information with integrity.

Collaborate with other departments to streamline processes and enhance overall efficiency.

Provide general administrative support to team members, including typing, filing, and photocopying documents.

Uphold a professional and friendly demeanor in all interactions, representing the company's image and values.

Perform other department duties related to his/her position as directed by the Head of the Department

Certification or training in office administration, secretarial studies, or relevant software (e.g., Microsoft Office Suite).

Proficiency in basic computer applications (e.g., word processing, spreadsheets, email, internet browsing).

Strong organizational and time management skills. Excellent communication (verbal and written) and interpersonal abilities. Attention to detail and accuracy in work.

Strong problem-solving and multitasking skills. Ability to work independently and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professionalism and a customer-oriented mind-set.

High school graduation